Privacy policy.

Human-Driven AI CIC (“HDAI CIC”, “we”, “our”, or “us”) is a Community Interest Company registered in England and Wales, Company Number 16471799. We are committed to protecting your privacy and treating your personal information with care and respect. This policy explains what data we collect, how we use it, and the rights you have under UK data protection law.

1. Who We Are

Human-Driven AI CIC is a community-driven, policy-shaping organisation focused on making AI literacy and confidence accessible to everyone. We run community programmes, residencies, and research projects that help people understand AI, data, ethics, and responsible technology use.

Our registered address and contact point for all privacy matters is:
Email: info@humandrivenai.co.uk

2. What We Collect

We collect only the information we need to carry out our work responsibly.
This may include:

Your name and contact details when you sign up for updates, register for a workshop, or contact us.
Feedback, reflections, or survey responses from events or research projects.
Attendance information for sessions and community programmes.
Basic website analytics, such as which pages are viewed and for how long.
Photographs or recordings from events, always with prior notice and explicit consent.

We do not collect sensitive personal information unless it is clearly necessary for access or safeguarding, and only with your consent.

3. How We Use Information

We use your information to support our mission of building digital and AI literacy and to maintain accountability as a non-profit. Specifically, we use data to:

Communicate about sessions, events, and opportunities to participate.
Manage bookings and attendance.
Share learning materials, resources, or updates you’ve asked to receive.
Gather insights and evidence that inform community learning and public policy on digital inclusion.
Evaluate and improve how our programmes are delivered.
Meet the reporting requirements of funders, partners, and the CIC Regulator.

We do not sell or share personal data for commercial purposes. Any sharing happens only with trusted tools or partners directly involved in the delivery of our programmes, under clear data-protection agreements.

4. Our Lawful Basis for Processing

We rely on several lawful bases under the UK General Data Protection Regulation (UK GDPR):

Consent, where you have agreed to receive updates or to be photographed.
Contract, when you register for a paid or funded event.
Legal obligation, for record-keeping and reporting duties as a regulated CIC.
Legitimate interests, when processing is necessary for research, evaluation, or improving inclusion and policy design, always balanced against your privacy rights.

You can withdraw consent or object to processing at any time by contacting info@humandrivenai.co.uk

5. Storage and Retention

All data is stored securely on password-protected, GDPR-compliant systems.
We keep information only as long as it is needed for the purpose it was collected, for example, while you are part of a project or mailing list and delete or anonymise it when no longer required.

Our systems include encrypted email, secure booking tools, and cloud platforms with restricted access. Regular reviews ensure compliance and security.

6. Photos, Media, and Research Material

We sometimes document our work through photography, video, or recorded conversation to evidence community learning and policy impact.
We always seek consent first, explain how materials will be used, and honour any decision to opt out.
If you later change your mind, we will stop using your image or recording in new materials.

7. Cookies and Analytics

Our website uses limited cookies and analytics to understand how people find and use our pages.
This helps us improve how information about AI literacy and community projects is presented.
We do not use advertising or tracking cookies. You can manage or block cookies in your browser settings.

8. Data Sharing and Third Parties

When necessary, we use trusted third-party services (such as email platforms, booking tools, or data-storage providers) to help us deliver our programmes.
These partners are selected for their compliance with GDPR and process data only under our instruction.
We will disclose information to other organisations or regulators only where required by law.

9. Your Rights

Under UK data protection law, you have the right to:

Access a copy of the information we hold about you.
Request corrections to inaccurate or incomplete data.
Ask for your data to be deleted when it is no longer needed.
Restrict or object to certain types of processing.
Withdraw consent for communications or media use.
Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been misused.

To exercise any of these rights, contact info@humandrivenai.co.uk.
If you remain concerned, you can reach the ICO directly at www.ico.org.uk

10. Our Ethical Approach to Data

We treat data not only as a legal responsibility but as a matter of ethics and trust.
Our programmes often involve exploring AI, data, and digital safety; we apply the same standards to ourselves that we teach to others transparency, accountability, and consent.
We see every piece of data we hold as part of a shared social contract with the people and communities we serve.

11. Updates to This Policy

We review this policy regularly to ensure it reflects our current practice and the evolving nature of technology and data ethics.
Any significant changes will be clearly announced on our website with the date of revision.